The University of Arizona

Collaborative Activities with Banner Health

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HSPP Contacts

Department email:
VPR-IRB@email.arizona.edu

*Subscribe to the HSPP listserv

Mariette Marsh, Director
(520) 626-7575

Christine Melton-Lopez, Assistant Director 
(520) 626-8630

Mason Burchfield, IRB Coordinator
(520) 626-0433

Gina Fimbres, IRB Coordinator
(520) 626-0026

Alyssa Little, IRB Associate
(520) 626-5859

Jared Pryor, IRB Associate
(520) 626-1744

Francisco Soto, IRB Associate
(520) 626-6282

Jessica Winters, IRB Associate
(520) 626-0256

Street Address
1618 E. Helen Street
Tucson, AZ 85721

Mailing Address
POB 210409
Tucson, AZ 85721


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Banner Health (BH) is the University of Arizona's academic medical partner. This partnership is governed by an Academic Affiliation Agreement (AAA). Research studies covered by the AAA are known as “covered studies”. Covered studies must meet the two following criteria:

-Principal Investigator (PI) is a Banner University Medical Group (BUMG) faculty physician and holds a University of Arizona faculty title; and 
-Research involves one or more BH resources:

  • Research involves a select site (BUMC-T, BUMC-South, BUMC-P, or BH clinics)
  • Potential study subjects have or had a treating relationship with BH
  • Data is being collected on BH patients
  • Biological samples are being collected on BH patients

Research studies that do not meet these two criteria are known as “non-covered studies”. These are studies conducted by a PI who is not a BUMG faculty physician.

The University of Arizona IRB reviews all University-affiliated research activity at Banner's hospitals (BUMC-Tucson, South, and Phoenix campuses) or clinics. In addition, all access by UA affiliated faculty, staff, or students to Banner facilities, patients, services, staff, resources as a clinical provider, or access to health records requires a Determination of IRB approval or IRB approval AND Banner approval before the activity may begin. Multiple processes exist depending on the type of activity proposed as outlined below. 

 Research

To conduct research at Banner Health covered sites:

  • Submit to the UAHS Research Administration Research Intake Form (RIF). Additional resources and information on clinical trials, payor coverage analysis, CT.gov requirements, and contracting is also available from UAHS Research Administration.
  • UAHS Research Administration will review RIF applications for completeness of information. Fully completed RIF applications are submitted to BH Research Operations for feasibility review and approval.
  • Once BH Feasibility approval is obtained, submit a completed IRB application and attachments to the University of Arizona IRB. 
    • Be sure all other required approvals are included in the submission. If conducting a cancer-related study (even if the study is not conducted at the cancer center), be sure to obtain approval from the UA Cancer Center Scientific Review Committee.
    • Be sure to use the required University of Arizona/Banner Health Medical Consent Form.
    • If recruiting Banner staff for participation in research, include the required Banner employee addendum in addition to the normal research consent. If you are using a consent disclosure, you may insert the following language into your disclosure in place of the Banner employee addendum consent: 

      Completion of the survey and participation in this research project is voluntary. If you complete the survey you are confirming that you voluntarily consent to participate in this research project and you understand that participation in this project is not a condition of employment at Banner Health. You may complete this survey at work. If you elect to complete the survey on your own time, you will not be paid for your time spent on completing the survey. 

Banner Systems Access Requests & Resources 

  • Cerner/EPIC Access
  • CLICK Clinical Trial Management System (CTMS)
  • Banner Security Badges

 Access to the Data Warehouse

Two data warehouses exist that researchers may use to obtain data for a research project:

  • Banner Clinical Research Data Warehouse (CRDW) - To access data from CERNER (September 19, 2017 – present date), submit to the Research Intake Form (RIF) first and include the CRDW request form. Once BH Feasibility is obtained, submit either an IRB application (if obtaining identifiable data) or a Determination of Human Research (if obtaining de-identified data) to the UA IRB. Be sure to provide a copy of the IRB approval/determination to the CRDW.
  • UA Clinical Data Warehouse (CDW)- To access data from EPIC (November 1, 2013 - September 18, 2017), submit either an IRB application (if obtaining identifiable data) or a Determination of Human Research (if obtaining de-identified data) to the UA IRB. Once IRB approval is obtained, submit a data request to the CDW

 Non-Research Projects (Quality improvement, program evaluation, or case reports)

Any UA affiliated faculty, staff or student who wishes to conduct a quality improvement, program evaluation, or case report evaluation at a Banner covered site (BUMC-Tucson, South, and Phoenix), the UA IRB must first ensure the project does not qualify as human research.  Once the UA IRB has determined the activity does not need further IRB oversight, the project is forwarded to Banner's non-research data use committee (NRDUC) for further review.

  • Submit a Determination form to the UA IRB. 
  • Include as part of the submission a letter of support and supplemental questionnaire with additional information required by Banner Health.
  • If conducting a case report, Banner requires (in most cases) prospective authorization from the patient using a case report HIPAA authorization. Do NOT submit a signed HIPAA authorization as part of the IRB submission, as this information is considered Protected Health Information (PHI) and the IRB does not need to receive or retain this data.
  • Banner NRDUC will review requests based on the HIPAA rules governing use, access, and disclosure. Banner will ensure that access to PHI is the minimum necessary to complete the activity.

For questions regarding the NRDUC, please contact Banner's Privacy Office.

For questions related to preparatory to research data requests, please contact Banner's Research Regulatory Affairs Director.

Nursing (DNP) Projects

Banner Health is vested in ensuring that nursing research is part of the clinical practice. All nursing projects (defined as project lead or PI is a Nurse that is Banner employed) requires Banner review. 

If the activity is for a UA student completing a degree program then the UA IRB reviews.  If the activity is for a Banner employed nurse, non-UA affiliated, then Banner IRB reviews.

Contacts:

Jill Arzouman - For studies that involve a UA Doctor of Nursing Practice (DNP) project. See the DNP project approval process for more information.

Wanda Larson - For studies that involve a Banner employed nurse as PI not affiliated with the UA.