UAccess Research Electronic Proposal System
UAccess Research is the University of Arizona's electronic proposal submission and management system. It facilitates the preparation and processing of Pre- and PostAward tasks electronically, reducing the need for paper transactions. All proposals are submitted using UAccess Research and routed for review/approval by the Principal Investigators/Co-Principal Investigators, Departments, Colleges, and the Sponsored Projects Services Office. A UA NetID and password is required to login to the system. You can login by clicking on the Research System link on the UAccess page.
- Mozilla Firefox
- Google Chrome
- Internet Explorer 9 (must be in Compatibility Mode)
If working off campus, you must login via the University of Arizona VPN using your UA NetID/password before logging into UAccess Research. Beginning April 2015, UA faculty, staff and students were required to use NetID+ to access Virtual Private Network. NetID+ is two-factor authentication to enhance the security of campus information. NetID+ login requires a username, password, and a one-time use password generated via your phone or a token device.
Virtual Private Network (VPN) provides a secure connection from your computer to the network you are connecting to. The VPN client is the piece of software that handles the connection between your home computer, laptop, or mobile device and the UA network.
Once the secure connection is made, you can access UAccess Research.
Using UAccess Research
UAccess User Guide: The attached User Guide provides field definitions and overall guidance on the system tab and panel navigation in UAccess Research. UAccess Research User Guide. The UAccess Research Route Log Guide offers explanation specifically useful for understanding information in the route log for proposals.
Request Privileges: You can use the Access Provisioning Tool to request privileges to see proposals and awards at a Department or College level. This provisioning tool is also used to establish workflow for College and Department Level signatures. Please see the UAccess Research Provisioning Instructions and the UAccess Research Proposal Provisioning Guide.
Approving Proposals: Prior to submission, proposals must be approved using UAccess Research. The attached "Approving a UAccess Research Proposal document provides instructions on how PIs/Co-PIs/Departments/Colleges can login and approve proposals. Instructions for Approving Proposals in UAR. (new instructions coming soon!)
Request New Sponsor(s): If you cannot locate your sponsor in the sponsor table, please complete and save a New Sponsor Request form and email it to firstname.lastname@example.org as soon as possible. Whenever possible, the New Sponsor Request form should be submitted prior to routing the UAccess Research proposal document. To start a proposal document without the new Sponsor Code, please use the "Miscellaneous Sponsor" (Sponsor Code: 009800) as a placeholder. When Sponsored Projects Services has created the new sponsor, you will get an email/phone call letting you know that it is available. If you have not already begun routing the proposal document, remember to replace the "Miscellaneous Sponsor" with the one just created.
NSF Science Code: The NSF Science Code is used to rank the University of Arizona's research expenditures. Please classify your research using the attached NSF Science Code and Description list. NSF Science Code.
Sponsored Projects Services provides a number of training opportunities, both online and in person. Please visit the UAccess Research Training page to find out about instructor led workshops or view training videos.
UAResearch List: UAResearch List is a listserv that notifies subscribers of system problems. It also provides tips and tricks to using the system.
RAMTALK List: RAMTALK is a listserv that notifies subscribers of funding announcements, policies, and procedures.
Instructions on subscribing to UA listservs can be found here.
UAccess Research Upgrade
University Information Technology Services, working in partnership with Research, Discovery & Innovation, upgraded the UAccess Research system on Monday, April 27, 2015 to enhance the Proposal Development, Institutional Proposal, Award, and Institutional Review Board modules, as well as provide an overall new look and feel.
Benefits of the upgrade include:
- Easier Navigation: A new Proposal Summary tab provides a high level view of proposal information, simplifying the necessary navigation for Approvers who can now approve from this new summary page.
- Negotiation: Contract & Research Support Program (CRSP) and Sponsored Projects Services (SPS) will begin using the new Negotiation module, which will allow better status tracking throughout the negotiation process.
- Initiator Recall: Initiators who submit a proposal will now be able to retract the submission from routing to make changes, if needed. All reviewers will have to re-approve upon resubmission.