Click here to access the electronic Conflict of Commitment Form: https://uavpr.arizona.edu/COC/
The University of Arizona’s Conflict of Commitment Policy provides guidance to University employees and to the University in the identification of potential and actual conflicts of commitment.
For an overview of the distinctions between the Conflict of Commitment and the Individual Conflict of Interest in Research Policies, please see this comparison table.
What is a Conflict of Commitment?
A "Conflict of Commitment" relates to an individual's distribution of time and effort between their full-time duties as a University Employee and their responsibilities resulting from Outside Employment and Outside Professional Commitments. The term "Outside Employment" refers to any employment relationship of an individual covered by the Policy. The term "Outside Professional Commitments" refers to professional activities undertaken by an individual covered by the Policy that are related to the individual's professional expertise, outside of the individual's institutional responsibilities, for the benefit of an external entity or individual and not covered by a fully executed written agreement between the University and the external entity. For purposes of this policy, Outside Employment or Outside Professional Commitments may or may not be compensated.
How to Submit the COC Form
The Conflict of Commitment (COC) form (also known as the "Request for Approval of External Professional Commitment or Outside Employment") is now required to be submitted electronically. The COC form can be accessed at the following link by logging in with your NetID:
While the electronic COC form is user-friendly, a user guide is available in the "Related Files" section at the bottom of this page.
Who needs to obtain approval
The COC form is to be used by all Full Time University appointed personnel to obtain approval prior to entering into any external professional commitments or outside employment (Outside Activity).
If you do NOT engage in an Outside Activity, you do NOT need to submit a COC form. If you engage in MULTIPLE Outside Activities, you will need to submit a COC form for EACH one.
"Full Time" is a status determined by the University's Division of Human Resources. For tenured/tenure-eligible faculty, full-time is generally defined as 50% or more full-time equivalent, which employment is expected to continue for six (6) months or more. Please consult with your department's hiring manager or business office if you are unsure whether you have Full Time status.
The COC form should be submitted for approval at least four (4) weeks prior to beginning the outside activity to allow a reasonable time for consideration of your request.
Approval of an outside activity lasts no more than one year and it is the submitter’s responsibility to seek renewal upon expiration.
Types of Activities Requiring Approval
University approval of the COC Form is required prior to entering into most external professional commitments or outside employment. Some limited exceptions apply, such as those commitments that are
- required as a condition of your employment or tenure eligibility,
- are a part of your duties on behalf the University, or
- are encouraged by the University as part of your academic or professional development (such as professional societies, committee memberships, journal editorships, service to the discipline, service to the University, routine scholarly collaboration, etc.).
More detail is provided in the University's Conflict of Commitment Policy. If in doubt as to whether approval is necessary, you are nonetheless encouraged to use the new Conflict of Commitment Form to apprise your department and college of the outside activity.
Where to go with Questions
For further guidance on what types of activities require approval and the scope of the approval, please contact your supervisor or department head.
For technical questions about the COC form itself, please contact the Conflict of Interest Program at firstname.lastname@example.org or (520) 626-8266.