University of Arizona International Travel Policies
Travel to Iran and Syria
NO UNIVERSITY OF ARIZONA TRAVEL IS PERMITTED TO SYRIA. MOST TRAVEL TO IRAN WILL REQUIRE AN OFAC LICENSE AND APPROVAL CAN TAKE MORE THAN A YEAR TO RECIEVE. TRAVEL TO CUBA, NORTH KOREA, SUDAN, OR LIBYA MAY REQUIRE A LICENSE FROM COMMERCE, OFAC, OR BOTH. THERE IS A PRESUMPTION OF DENIAL FOR ANYTHING ITAR CONTROLLED.
On February 16, 2016, Senior Vice President for Academic Affairs and Provost Andrew C. Comrie, Ph.D., issued a memorandum to all University of Arizona Campus Colleagues regarding travel to Iran.
Travel Authorization Process
All University of Arizona personnel traveling internationally on University business are required to complete and submit a Travel Authorization form, register each trip in the University International Travel Registry, and receive approval prior to travel. It is the responsibility of the traveler to know the status of official travel prior to departure.
The following are steps that the Traveler and the College/Department/unit should follow to complete the travel authorization process. The procedures can vary from unit to unit.
- Complete the Travel Authorization Form, as required by the Financial Services Office and submit to your College/Unit Accounting Office.
- Register your travel itinerary in the University International Travel Registry, sponsored by the Office of Global Initiatives.
- Your accounting department will review the questionnaire and conduct a Visual Compliance Restricted Party Screening (RPS) on the entities listed on the Travel Authorization Form.
- If all export control questions are checked “NO”, and there are no RPS “HITS”, the Export Control Program does not need to be contacted. Proceed to step number 10. If a “YES” is checked and/or there is a RPS “HIT” (match to party being screened), continue with steps 6-10.
- ONLY if “YES” is checked on any of the travel questionnaire’s export control questions, and/or RPS resulted in a “HIT”, should the documents listed above be e-mailed to the Export Control Program at firstname.lastname@example.org for an export control determination. Export Control Program approval is required if a “YES” is checked or there is an RPS “HIT”.
- The Export Control Program will contact traveler to make a license determination (i.e., does the TMP or BAG exception apply, is an ITAR license required, or no license required). NOTE: TMP/BAG is not automatically needed and is not applicable to ITAR data and equipment. The Export Control Program will make all license exception determinations.
- The Export Control Program will inform the Accounting Office and traveler whether or not a license or license exception needed. If a license exception IS required, the Export Control Program will e-mail traveler the appropriate exception form to complete and sign. The traveler will email the completed and signed form back to the Export Control Program for signature.
- The Export Control Program signs and sends the completed copy of the exception form to the traveler and Accounting Department Export Liaison. Please keep in mind an ITAR license approval may take at least two months to process.
- Once any required license or license exceptions are in place, the Export Control Program approves the travel in the University Travel Registry System.
- Note: This step is specific to the College of Optical Science and may not be applicable to other colleges or departments. Accounting Department will forward all required travel documents to Financial Services Office once steps 1through 10 have been completed.
License Exceptions Forms
TMP License Exception Form
If a Department of Commerce license is required, this form should be used in lieu of a license (applicable for most countries) if the traveler is taking University of Arizona owned equipment, such as a laptop. This exception is not applicable for anything ITAR controlled (a license from State would be required). Instructions can be found on the form.
BAG License Exception Form
If a Department of Commerce license is required, this form should be used in lieu of a license (applicable for most countries) if the traveler is taking a personal laptop or other equipment that contains University of Arizona project data. This exception is not applicable for anything ITAR controlled (a license from State would be required). Instructions can be found on the form.