NIH Answers to Frequently Asked Questions
Who qualifies as an Investigator?
As an Investigator, what do I need to do?
How often do I need to take the training?
How often do I need to update my disclosure?
Where do I go to complete my requirements?
How do I complete my requirements?
Where can I go to find out who has completed the COI requirements?
Why are proposals that were rejected in my disclosure? How do I get rid of them?
An investigator is any person who is responsible for the design, conduct, or reporting of research, regardless of his or her title or position at the University.
This includes but is not limited to the Principal Investigator (PI), Co-PI, Co-Investigator, Project Director (PD), Co- PD, Senior/Key Personnel, and any other individuals involved in the conduct of research, regardless of title or position, who are responsible for the design, conduct, or reporting of research performed by or under the auspices of the University. This may include students, trainees, collaborators, volunteers, and consultants if those individuals have some degree of independence in performing some aspect of the design, conduct, or reporting of the research.
The term "investigator" does not include individuals whose performance within the research is purely ancillary or occurs solely under immediate supervision.
Investigators must complete:
- Conflict of Interest Training; and
- A Conflict of Interest Disclosure Form
All investigators must complete conflict of interest training as follows:
- Prior to participating in research activities at the University;
- At least every four years thereafter for the life of the project;
- Any time after the University revises the Individual Conflict of Interest in Research Policy or the corresponding procedures in any manner that affects the requirements of the investigators; and
- Any time after the University finds that an investigator is not in compliance with the Individual Conflict of Interest in Research Policy or a management plan.
- Within 30 days of Acquiring a New Interest: New significant financial interests and significant personal interests should be disclosed to the Conflict of Interest Program within 30 days of acquiring a new interest by completing a new disclosure form.
- Annually: Disclosure forms are required to be re-certified annually between June 1st and June 30th of every year even if the investigator has nothing new to report.
- If you have one or more significant financial interests or significant personal interests, you must update your disclosure when any of the following occur:
- Your financial interest changes (i.e., the value of your interest increases or decreases, your role in the entity changes, or if you no longer hold an interest in the entity).
- Each time you have a new proposal or award, a new IRB research project, or non-sponsored research project.
For more information on disclosures, review the Disclosure Instructions page.
For University employees or affiliates with system access, log into the Online Disclosure and Training system with your Net ID and password.
For non-University employees, or individuals without system access, a web form is provided for your completion.
For University employees or affiliates with system access, instructions for completing the online disclosure and training form are available on the Disclosure Instructions page. You will find helpful hints, guides and step-by-step instructions.
UAccess Analytics houses the Conflict of Interest Dashboard. You can use this site to review who has completed the conflict of interest training and disclosure requirements and to see if there are outstanding requirements that an individual needs to complete.
The proposals that are populated in your disclosure are pulled from UAccess Research. If a proposal was not funded and it is showing up in your disclosure it is most likely because Sponsored Projects was not notified that the proposal was not funded. Please use the “Set as not required” option in your disclosure and select the appropriate reason from the drop down menu. Also, you or your business office should contact Sponsored Projects Services to notify them that the proposal was not funded. They will set the proposal to the appropriate status.