The University of Arizona

Negotiation & Acceptance

The goal of award negotiation and acceptance is to ensure that incoming awards are structured so that they meet State of Arizona and University of Arizona regulations, do not pose financial, technical or programmatic risk to the university and so that they give the researchers involved the best opportunity for success. This stage of the sponsored project lifecycle occurs after submission and spans through final agreement acceptance, ending before the project/award is first initiated.

Sponsored Project Services, the Contract & Research Support Program, and the Office of General Counsel are involved in risk assessment, contract negotiations and final acceptance. The Contracting Process page presents options and delineates roles and responsibilities of the internal organizations and persons involved in the contracting process.

There is a large suite of different types of research agreements and contracts designed for different types of projects. Fixed-price contracts, grants and clinical trial agreements, for instance, have different implications and restrictions for the teams doing research or work under these agreements. Agreement Types describes the different types of agreements and their implications for your sponsored project.

Some contractual clauses in awards may impose restrictions that create management difficulties. Other clauses are unacceptable. Prohibited and Problematic Clauses explains these challenging and prohibited clauses so that principal investigators are aware of them and can plan appropriately.

Just-In-Time refers to reports required by sponsors (primarily the National Institutes of Health) upon basic qualification notification but before the award is made and contract negotiations begin. Just-In-Time reporting requirements do not indicate that a sponsor has accepted a proposal but are required before the sponsor makes final award decisions. The Just-In-Time page describes these reporting requirements and shows you how to fulfill them.